Executive Assistant (Finance)

TL;DR

Executive Assistant (Finance): Providing high-level administrative support to the Global Head of Product within a global investment firm with an accent on strategic calendar management and operational efficiency. Focus on optimizing executive effectiveness, coordinating complex global logistics, and managing sensitive corporate information.

Location: Hybrid (New York, NY) — must spend at least four full days each week in the office

Salary: $90,000 – $120,000

Company

One of the world’s leading independent global investment firms dedicated to delivering a wide range of investment strategies and vehicles to clients worldwide.

What you will do

• Manage the executive's schedule strategically to create optimal flow and efficiency.
• Coordinate complex travel bookings, reservations, and all associated logistics.
• Oversee expense reports and invoices, ensuring timely processing.
• Organize internal and offsite meetings, including room setup, catering, and guest welcoming.
• Handle phone coverage, screening and directing calls as appropriate.
• Assist with the onboarding process for new hires within the department.

Requirements

• 7+ years of experience in assistant support, acting as both an Executive and Personal Assistant.
• Must be based in New York, NY to comply with the hybrid workplace model.
• High proficiency with the Microsoft Office suite.
• Proven ability to handle highly confidential and sensitive company information with discretion.
• Experience working across multiple cultures and with global constituents.
• Exceptional written and verbal communication skills.

Culture & Benefits

• Hybrid work schedule with a focus on in-person collaboration.
• 401(K) matching of 100% up to the first 6% with discretionary supplemental contributions.
• Flexible paid time off and comprehensive parental leave benefits.
• Comprehensive health and wellbeing benefits.
• Employee stock purchase plan.