Executive Assistant for our Executives

Location: London-based, with three days per week in the office; occasional travel with the CEO may be required. Visa sponsorship and relocation support are not available.

Company

hirify.global is building an AI-native procurement platform that connects people, workflows, and systems to automate enterprise purchasing, approvals, renewals, supplier risk, and spend visibility.

What you will do

• Manage executives' complex calendars, schedules, communications, priorities, and commitments across multiple time zones.
• Act as a gatekeeper and primary contact for internal and external stakeholders, including prospects and customers.
• Plan and coordinate meetings, prepare agendas, track actions, take minutes, and manage follow-ups.
• Support board materials, investor updates, briefing notes, travel planning, visas, itineraries, and last-minute changes.
• Manage executive-related expenses, invoices, budgets, and other operational and administrative tasks.
• Improve productivity by implementing tools, systems, and processes that reduce administrative workload.

Requirements

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Founders Associate, ideally in a high-growth startup or technology environment.
• London-based and able to work in the office three days per week.
• Highly organised, detail-oriented, proactive, autonomous, and capable of managing multiple priorities under pressure.
• Strong written, verbal, and presentation communication skills, with sound judgment and discretion when handling confidential information.
• Comfortable supporting work across European and US time zones, including occasional off-hours flexibility.
• Tech-savvy and experienced with modern productivity tools such as Slack, Notion, and Google Suite.

Culture & Benefits

• Work in a fast-scaling startup building an AI-native procurement platform.
• In-person collaboration takes place on Tuesdays, Wednesdays, and Thursdays.
• Competitive geo-localised benefits with UK and US benefits packages.
• Inclusive environment that values diverse backgrounds, perspectives, accountability, collaboration, and continuous feedback.
• AI note-takers may be used during interviews; candidates can opt out in their application.