Executive Assistant (Web3)

Location: Miami, with regular commuting to the Coconut Grove area required; occasional travel outside Miami may be necessary for company or industry events and meetings.

Company

hirify.global is a digital asset management firm focused primarily on blockchain-based capital markets, with multiple funds and investments in startups worldwide.

What you will do

• Manage complex executive calendars, meetings, appointments, events, priorities, and scheduling conflicts.
• Plan travel logistics, including flights, accommodation, transportation, and itineraries.
• Manage internal and external communications, screen correspondence, draft responses, and coordinate with stakeholders.
• Prepare presentations, reports, memos, agendas, minutes, and confidential documents.
• Coordinate team events, off-site meetings, executive outreach, investor and portfolio-company interactions, and related projects.
• Provide administrative, personal, office, and house support, including filing, bookkeeping, expenses, supplies, equipment, vendors, and deadline tracking.

Requirements

• 2–3+ years of experience supporting C-level executives in a similar role.
• Ability to manage crises, adapt plans quickly, and maintain alternative solutions when circumstances change.
• Highly organized, detail-oriented, and able to maintain high accuracy standards.
• Excellent verbal and written communication skills for interaction with stakeholders at all levels.
• Proven ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Advanced proficiency with office productivity software, including Microsoft Office Suite and Google Workspace, plus the ability to learn new tools.
• Ability to handle sensitive information with discretion, professionalism, confidentiality, and sound judgment.
• Strong analytical and problem-solving skills to anticipate needs and resolve issues proactively.

Nice to have

• Bachelor’s degree, preferably in Business Administration or a related field.
• Expertise in managing budgets, filing systems, or overseeing special projects.
• Flexibility, teamwork, and the ability to thrive in dynamic environments.
• Positive and optimistic personality.
• Strong interpersonal skills for building relationships across departments.
• Creative thinking and the ability to improve internal processes.

Culture & Benefits

• Competitive compensation commensurate with experience and skills.
• Work includes professional and personal executive support and regular interaction with senior executives, investors, and portfolio companies.
• Occasional travel for company or industry events and meetings.