Executive Assistant (Web3)

TL;DR

Executive Assistant (Web3): Providing high-level administrative and operational support to senior executives at a blockchain-focused capital management firm with an accent on complex scheduling, travel coordination, confidential communications, and executive liaison work. Focus on balancing professional and personal priorities, coordinating investors and portfolio companies, and solving time-sensitive operational challenges.

Location: Based in Miami with regular commuting to the Coconut Grove area required; occasional travel outside Miami may be necessary for company and industry events.

Company

hirify.global is a digital asset management firm focused on blockchain-based capital markets and venture investments in technology startups.

What you will do

• Manage complex executive calendars, appointments, meetings, events, and scheduling conflicts.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage internal and external communications, prepare documents, and handle confidential information.
• Coordinate team events, off-site meetings, executive outreach, and investor or portfolio company interactions.
• Provide office, household, expense, filing, vendor, and personal administrative support.
• Assist with project coordination, progress tracking, and deadline management.

Requirements

• Based in Miami and able to commute regularly to Coconut Grove.
• 2–3+ years of experience supporting C-level executives in a similar role.
• Excellent organization, prioritization, time management, communication, and multitasking skills.
• Advanced proficiency with Microsoft Office, Google Workspace, and other productivity tools.
• Strong discretion, confidentiality, analytical thinking, problem-solving, and crisis-management abilities.
• Bachelor’s degree preferred, ideally in Business Administration or a related field.

Nice to have

• Experience managing budgets, filing systems, or special projects.
• Creative process-improvement mindset and strong cross-functional relationship-building skills.
• Flexible, positive, and adaptable approach in dynamic environments.

Culture & Benefits

• Work alongside an international team with venture capital, technology, and crypto industry experience.
• Occasional travel to company or industry events and meetings.
• Compensation is competitive and commensurate with experience and skills.