Executive Assistant (AI)

Location: Brooklyn, NY, USA, with a planned office relocation to Midtown Manhattan in summer 2027. Candidates must live within commuting distance of the current and future offices and be onsite at least 3 days per week.

Salary: $115,000–$125,000 USD annual base salary, plus potential equity and bonus or variable compensation.

Company

hirify.global develops an AI-powered product network that helps governments and businesses build a more resilient and secure global economy while keeping trade flowing.

What you will do

• Manage complex calendars for the Growth leadership team, resolve conflicts, prioritize engagements, and coordinate with internal and external stakeholders.
• Arrange meetings across international time zones, including agendas, materials, logistics, and follow-ups.
• Plan executive travel itineraries, transportation, accommodation, stakeholder coordination, events, and meals while adapting to last-minute changes.
• Process executive expenses accurately and in line with company policies.
• Act as a professional point of contact between executives, internal teams, and external partners.
• Coordinate internal and external events, including vendors, budgets, logistics, and backup coverage for other executive assistants.

Requirements

• 5+ years of Executive Assistant experience supporting multiple senior leaders, preferably in a fast-paced, high-growth organization.
• Strong organizational, prioritization, communication, collaboration, judgment, discretion, and problem-solving skills.
• Ability to manage multiple calendars, workstreams, and competing requests with rigorous attention to detail.
• Advanced proficiency with Google Suite, Slack, Microsoft Office, Outlook, and Apple products.
• Ability to use AI tools such as ChatGPT and Claude to improve efficiency.
• Must be within commuting distance of the Brooklyn and future Midtown Manhattan offices and onsite at least 3 days per week.

Nice to have

• Experience at a high-growth technology startup.
• Experience supporting sales or go-to-market teams.
• Experience planning conferences, offsites, or customer events.

Culture & Benefits

• Flexible Time Off designed to support work-life balance.
• Paid parental leave of up to 26 weeks for birthing parents and 14 weeks for non-birthing, adoptive, and foster parents.
• Medical, vision, dental, HSA, FSA, life, disability, and AD&D insurance benefits.
• 401(k) retirement savings program and commuter benefits.
• Wellness, pet insurance, employee assistance, and dependent care benefits.
• Culture centered on trust, resilience, stewardship, courage, accountability, and inclusion.