Associate (Operations)

Location: Fully remote from anywhere in Latin America, with full working-hours overlap with US business hours in EST, CST, or PST.

Company

hirify.global connects top candidates from around the world with startups in the US and EU, including an early-stage company building modular, factory-prefabricated power infrastructure for large-scale computing.

What you will do

• Manage the founder’s inbox, calendar, priorities, and special projects end to end.
• Coordinate interview scheduling, candidate follow-up, onboarding materials, and selected screening calls.
• Arrange personal and employee travel across multiple US cities and coordinate properties across multiple states.
• Track property taxes, insurance filings, expenses, budgets, and financial estimates while liaising with CPAs.
• Manage supplier and vendor relationships, make outbound calls, resolve operational issues, and follow problems through to completion.
• Identify cost savings, process improvements, and structural changes that reduce the founder’s operational workload.

Requirements

• At least 3 years of independent experience as a Chief of Staff, Founder’s Associate, Operations Manager, or in a similar role.
• Direct ownership of a founder’s or executive’s inbox and calendar in a small, resource-constrained company.
• Documented experience conducting live outbound calls with vendors or suppliers.
• Experience in at least two areas: recruiting coordination, travel and property logistics, financial or tax administration, and vendor management.
• Working knowledge of AI tools for drafting, research, and workflow automation, including the ability to validate and edit generated output.
• C1+ English and full overlap with US business hours are required.

Nice to have

• Real estate or property-operations experience, including contractor coordination, taxes, or insurance.
• Experience at an early-stage or rapidly scaling company with limited resources.
• Previous experience in recruiting, interviewing, or executive assistance.
• US-based education.

Culture & Benefits

• Fully remote work from anywhere in Latin America.
• Competitive salary based on experience and skills.
• Generous paid time off according to company policy.
• Recognition for maintaining CRM hygiene and timely reporting.
• Direct mentorship, professional development resources, and global networking opportunities.
• HMO coverage after three months for full-time employees based in the Philippines.

Hiring process

• Application and screening.
• Skills assessment and Topgrading interview.
• Client interview, offer, and client onboarding.