Executive Assistant (Investment Banking)

Location: Chicago, Illinois, United States; onsite

Salary: $60,000–$80,000 annually, plus eligibility for bonus pay.

Company

hirify.global is an investment banking advisory firm providing mergers and acquisitions, private funds and capital markets advisory, valuations, and fairness opinions.

What you will do

• Provide day-to-day administrative support to a team of investment bankers, including complex calendar management, meeting coordination, travel, and expenses.
• Coordinate domestic and international travel and process expenses through Concur.
• Learn the Valuations & Opinions Group and engagement lifecycle to anticipate support needs.
• Maintain engagement, contact, and meeting information in Salesforce and support marketing lists.
• Research companies and contacts, assist with invoicing and aged receivable follow-up, and prepare Word, PowerPoint, and Excel materials.
• Coordinate meetings and interviews across U.S. and international offices while handling confidential inquiries and administrative projects.

Requirements

• Minimum five years of comprehensive administrative experience supporting senior executives, preferably in professional services, financial services, or investment banking.
• Bachelor’s degree.
• Experience managing complex calendars, domestic and international travel, and competing priorities.
• Strong proficiency in Microsoft Office Suite; experience with Salesforce and Concur or similar systems.
• Proactive, resourceful, independent, and able to exercise sound judgment with minimal supervision.
• Excellent communication, organization, attention to detail, prioritization, and follow-through skills; willingness to work overtime.

Culture & Benefits

• Regular working hours are 8:30 a.m. to 5:00 p.m. with a 30-minute lunch break.
• Collaborative and supportive work environment focused on teamwork.
• Comprehensive benefits package for eligible employees.
• Employment visa sponsorship is not available now or in the future for this position.