Executive Assistant, Chief People Officer (People Operations)

TL;DR

Executive Assistant (People Operations): Managing day-to-day administrative and operational needs for the Chief People Officer and VP of Talent with an accent on team cohesion, prioritization, and organizational alignment. Focus on optimizing executive time, coordinating cross-functional projects, and delivering an exceptional internal experience.

Location: Must be based in the San Francisco Hub

Salary: $153,000 - $269,000 USD

Company

Figma is a collaborative design platform enabling teams to brainstorm, prototype, and iterate using AI to make design accessible to all.

What you will do

• Provide comprehensive support to Executives, including calendar, travel, meeting agendas, and email management.
• Act as a strategic partner to leadership teams, focusing on operations, planning, and team cohesion.
• Optimize executive time through proactive prioritization and time management recommendations.
• Collaborate cross-functionally with the People Team and other stakeholders to ensure alignment on milestones and events.
• Manage administrative tasks such as expense approvals and PO management in compliance with internal policies.
• Develop content, presentations, and key documents for leadership.

Requirements

• 7+ years of experience in a senior administrative support role.
• Proven ability to work in fast-paced environments and adapt to changing demands.
• Outstanding communication skills for interacting with diverse internal and external stakeholders.
• Ability to prioritize tasks based on volume and urgency while anticipating executive needs.
• Strong track record of maintaining confidentiality and exercising sound judgment.
• Must be based in San Francisco and attend in-person onboarding.

Nice to have

• Experience with Figma's product suite.
• Experience supporting large teams (100+ people), especially global ones.
• Previous experience supporting People or Recruiting teams.

Culture & Benefits

• Competitive compensation package including equity and annual bonuses.
• Comprehensive health, dental, and vision coverage.
• Retirement benefits with company contributions.
• Flexible paid time off (PTO), sick leave, and company recharge days.
• Parental leave and reproductive/family planning support.
• Mental health, wellness benefits, and lifestyle spending accounts.