Executive Assistant, Chief People Officer

Location: San Francisco, CA; full-time role based out of the SF Hub. In-person onboarding is required.

Salary: Annual base salary of $153,000–$269,000 USD.

Company

Figma develops a collaborative design platform that helps teams brainstorm, create prototypes, translate designs into code, and iterate with AI in real time.

What you will do

• Support the Chief People Officer and VP, Talent with calendars, travel, meetings, agendas, preparation, tasks, notes, and emails.
• Act as a strategic thought and execution partner to the executives and their leadership teams, supporting team cohesion, operations, and planning.
• Optimize executive time by recommending improvements to time management, prioritization, and business planning.
• Coordinate cross-functionally with the People Team and other internal teams on projects, company milestones, and internal events, including ad hoc project management.
• Act as a delegate by signing off on expenses, approving purchase orders, and managing tools in accordance with internal policy.
• Prepare and build presentations, key documents, and workflow improvements for leaders and teams.

Requirements

• 7+ years of experience in a senior administrative support role.
• Previous experience supporting VP- or C-suite-level executives.
• Experience working in a fast-paced environment and adapting quickly to changing demands.
• Outstanding communication skills and the ability to connect with a broad range of internal and external stakeholders, both in person and online.
• Ability to shift priorities based on volume and urgency, anticipate needs, and connect details across competing demands.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.

Nice to have

• Experience with Figma's product suite.
• Experience supporting teams of 100 or more people, particularly complex global teams.
• Previous experience supporting People or Recruiting teams.

Culture & Benefits

• Culture focused on learning and development through the value "Grow as you go."
• Equity and competitive benefits, including health, dental, and vision coverage.
• Retirement benefits with company contributions, parental leave, reproductive and family planning support, and mental health and wellness benefits.
• Paid time off, paid sick leave, holidays, flexible PTO for eligible exempt employees, and additional leave benefits in accordance with applicable laws.
• Potential company recharge days, cell phone and home internet reimbursements, lifestyle spending accounts, and annual bonuses for eligible non-sales roles.
• Video interviews require cameras to remain on; reasonable accommodations are available for candidates with disabilities.

Hiring process

• Interview evaluations consider qualifications, skills, relevant experience, potential impact, and role scope.
• In-person onboarding is required if hired.