Executive Assistant (AI)

Location: Fremont, California, US; hybrid with at least three days per week onsite. Limited travel may be required for executive meetings, customer events, and company leadership engagements.

Salary: $90,000–$120,000 base pay annually in California; bonus-eligible.

Company

hirify.global is an AI technology company providing infrastructure software, advanced memory, compute systems, and end-to-end services for enterprise, sovereign AI, and neocloud customers.

What you will do

• Manage the CHRO’s complex calendar, priorities, meetings, materials, and readiness for internal and external engagements.
• Coordinate domestic and international travel, including itineraries, transportation, documentation, logistics, and expense reporting.
• Support leadership meetings, customer visits, investor-related engagements, and company events, including follow-up tracking.
• Act as a confidential point of contact for the CHRO and other executives while handling sensitive business, personnel, financial, and strategic information.
• Draft, edit, proofread, and format executive correspondence, presentations, briefing materials, and meeting notes.
• Coordinate with executive assistants and cross-functional teams, improve processes, and lead special projects and ad hoc assignments.

Requirements

• 8+ years of executive administrative experience supporting executive leaders, or equivalent experience in a similar organizational or administrative role.
• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Experience managing complex calendars, competing priorities, confidential information, and executive-level communications with professionalism and sound judgment.
• Exceptional organizational skills, attention to detail, follow-through, and proactivity.
• Strong written and verbal communication skills for interacting with executives, customers, partners, employees, and external stakeholders.
• High discretion, integrity, and professionalism when handling sensitive or confidential information.
• Willingness to learn technology and embrace AI.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to work independently, exercise good judgment, solve problems, and remain composed in a fast-paced environment.

Nice to have

• Experience in a public company focused on technology, semiconductors, AI infrastructure, manufacturing, or a global business environment.
• Experience with expense management, travel booking, and collaboration tools.
• Experience coordinating executive meeting materials, investor or customer visits, or large-scale leadership events.

Culture & Benefits

• Collaborative environment focused on ownership, innovation, and servant leadership.
• Opportunities for continuous learning and exposure to advanced AI tools and technologies.
• Medical, dental, and vision benefits, plus a 401(k) savings plan.
• Paid time off, life insurance, and an Employee Assistance Plan.
• Inclusive workplace committed to belonging and equal opportunity.