Recruiting Coordinator

TL;DR

Recruiting Coordinator (HR): Managing the operational backbone of the hiring process with an accent on interview logistics, candidate experience, and scheduling efficiency. Focus on building strong relationships with hiring teams, optimizing recruiting workflows, and supporting high-volume hiring initiatives in a fast-paced environment.

Location: Must be based in Pittsburgh, PA (On-site)

Company

hirify.global builds wall-climbing robots and AI-powered data platforms to ensure the reliability and sustainability of critical physical infrastructure.

What you will do

• Serve as the primary point of contact for candidates throughout the interview scheduling process.
• Facilitate a high volume of phone, video, and onsite interviews across multiple calendars.
• Collaborate with recruiters to identify process improvements and surface key recruiting data.
• Build and maintain positive relationships with hiring managers and interviewers.
• Manage candidate records and workflows within the Applicant Tracking System.
• Travel up to 25% domestically to support hiring events and business needs.

Requirements

• Must be able to work full-time on-site at the headquarters in Pittsburgh, PA.
• 2+ years of experience in recruiting coordination or talent acquisition operations.
• Demonstrated experience managing complex calendars and high-volume interview scheduling.
• Proficiency with Applicant Tracking Systems and virtual meeting platforms like Zoom.
• Strong written and verbal communication skills with a high sense of urgency.
• Ability to handle sensitive and confidential information with discretion.

Nice to have

• Experience supporting recruiting in a high-growth startup or technology company.
• Experience with technical recruiting for engineering, robotics, or product teams.
• Familiarity with Ashby ATS.
• Experience implementing improvements to recruiting operations or dashboards.

Culture & Benefits

• Competitive compensation packages including company equity.
• Comprehensive health benefits including medical, dental, and vision insurance.
• 401(k) matching and family planning assistance.
• Gender-neutral parental leave and mental health support.
• Office-first culture with a focus on autonomy, trust, and collaboration.