Executive Assistant (Insurance Tech)

TL;DR

Executive Assistant (Insurance Tech): Providing strategic partnership and high-level administrative support to the Co-CEO & Co-Founder within an AI-driven insurance technology environment with an accent on calendar optimization and operational efficiency. Focus on anticipating leadership needs, managing complex global logistics, and streamlining executive workflows.

Location: New York, NY (Must be in the office 4 days/week, typically Monday-Thursday)

Salary: $120,000 – $150,000

Company

AI-native technology company specializing in insurance claims handling, part of CCC Intelligent Solutions.

What you will do

• Strategically manage complex C-suite calendars, prioritizing requests and protecting executive focus time.
• Coordinate end-to-end domestic and international travel itineraries, including lodging and detailed agendas.
• Take full ownership of monthly expense tracking, reconciliation, and invoice processing.
• Prepare leaders for daily meetings and board reviews by gathering briefing materials and tracking action items.
• Manage professional external correspondence with investors, clients, and board members.
• Execute special projects, including executive leadership offsites and company Town Hall logistics.

Requirements

• 4+ years of experience as an Executive Assistant supporting C-suite leaders in a fast-paced startup or high-growth tech environment.
• Proven track record of anticipating needs and acting proactively without waiting for instructions.
• Exceptional organizational skills with the ability to juggle competing priorities seamlessly.
• Masterful written and verbal communication skills for high-level stakeholder interfacing.
• Ability to navigate ambiguity and maintain total confidentiality.
• Must be based in New York, NY.

Nice to have

• Experience in the insurance tech or AI sectors.
• Comfortable and happy to support a dog-friendly office environment.

Culture & Benefits

• Comprehensive health package: medical, dental, vision, and life insurance.
• Financial perks including 401k matching and an annual bonus plan.
• Generous paid parental leave (up to 16 weeks) and flexible return-to-work schedules.
• Office perks such as catered lunches, happy hours, and a monthly technology stipend.
• Professional development budget of $1,000/year and tuition reimbursement.
• Dog-friendly workspace.

Hiring process

• Open to sponsoring candidates currently in the U.S. who need to transfer an active visa.