Executive Assistant

TL;DR

Executive Assistant (Administration): Providing high-level strategic and administrative support to executives to enable operational efficiency and leadership success with an accent on executive operations and communication. Focus on managing complex calendars, coordinating global travel, and developing high-impact executive presentations.

Location: Onsite in Warrendale, Pennsylvania, USA

Company

hirify.global develops and supplies technologies, equipment, and services for the construction, mining, forklift, industrial, and forestry markets.

What you will do

• Manage executive calendars, prioritization, travel planning, and expense oversight.
• Develop and format high-level PowerPoint presentations for leadership meetings (ELT, MC, Quarterlies).
• Coordinate logistics for leadership meetings, including domestic and international travel and visa assistance.
• Manage executive visits, customer meetings, and high-profile event logistics.
• Oversee office facilities, vendor coordination, and general workplace support.
• Utilize AI tools for meeting transcript summarization and first-draft communications.

Requirements

• 5+ years of executive administrative experience, preferably within a complex, global organization.
• Proven experience serving as a strategic business partner to senior leadership.
• Advanced proficiency in Microsoft Office 365, particularly PowerPoint, Excel, and Teams.
• Experience handling highly confidential and sensitive business information with discretion.
• Strong business acumen and exceptional organizational and time management skills.
• Bachelor’s degree in business administration, Communications, Management, or a related field preferred.

Culture & Benefits

• Comprehensive health benefits including medical, dental, vision, and HSA.
• 401k and employee savings programs.
• Paid employee time off (vacation and designated holidays).
• Employee and family assistance programs.
• Disability benefits and life insurance.
• Employee learning and development programs.