Executive Business Admin (AI)

TL;DR

Executive Business Admin (AI): Providing comprehensive administrative support to the Engineering Director of Evaluations, Response Quality, and Safety with an accent on calendar and travel management. Focus on streamlining executive operations, managing budgets, and coordinating complex team logistics in a fast-paced AI environment.

Location: Must be local to the Mountain View, CA area and in office 4 days a week

Salary: $42.93 – $59.33 per hour

Company

hirify.global AI is developing the next generation of AI copilot experiences to empower every person and organization on the planet to achieve more.

What you will do

• Provide complex administrative support for the Engineering Director, including detailed calendar management with high accuracy.
• Manage end-to-end domestic and international travel scheduling and logistics.
• Process and approve expense reports for the director and their direct reports in a timely manner.
• Organize logistics for team meetings and offsites, including booking space, catering, and material preparation.
• Manage budgets, create Purchase Orders, and oversee space planning and team aliases.
• Act as a key information resource regarding business group strategy and company policy.

Requirements

• 5+ years of experience in administrative, business support, or customer service roles.
• Proven expertise in scheduling meetings, travel management, and supporting executive/upper-level management.
• Must be local to the Mountain View, CA area.

Nice to have

• Bachelor’s Degree in Business Administration, HR, Marketing, Communications, Psychology, or Sociology.
• 2+ years of experience serving as a mentor to others.
• 3+ years of experience reviewing and managing administrative budgets for events, travel, and training.

Culture & Benefits

• Culture of inclusion, respect, integrity, and accountability.
• Environment driven by a growth mindset and a passion for innovation.
• Collaborative workplace focused on empowering others to achieve more.
• Corporate benefits package including standard hirify.global employee perks.