Executive Assistant (Supply Chain)

TL;DR

Executive Assistant (Supply Chain): Providing comprehensive administrative and operational support to the SVP of Supply Chain and leadership team with an accent on calendar management, meeting coordination, and process documentation. Focus on optimizing leadership effectiveness, maintaining confidentiality, and facilitating seamless communication across organizational functions.

Location: On-site in Boston Heights, OH, USA

Company

hirify.global is a sustainable furniture and décor brand that partners with global artisans to create heirloom-quality pieces built to last.

What you will do

• Manage executive calendars, scheduling, and coordination for the Supply Chain Leadership Team.
• Prepare materials, agendas, and logistics for business reviews, leadership meetings, and off-site events.
• Document, maintain, and improve Supply Chain policies, procedures, and standard operating procedures.
• Coordinate travel arrangements, expense reports, and general administrative activities for the SVP.
• Maintain organizational charts, team rosters, and confidential electronic and hard-copy records.
• Handle departmental office supply inventory and support onboarding for new team members.

Requirements

• Must be based in or able to work on-site in Boston Heights, OH, USA.
• 3+ years of experience in business administration, including C-level administrative support.
• Proven experience managing multiple complex calendars and meeting strict deadlines.
• Proficiency in MS Office applications and AI literacy.
• Excellent organizational and time-management skills.
• Ability to handle sensitive and confidential information with high discretion.

Nice to have

• Bachelor's degree in business management, communications, or a related field.

Culture & Benefits

• Commitment to sustainability and artisanal craftsmanship.
• Professional corporate environment focused on authentic human connection.
• Support for candidates using AI for resume refinement and interview preparation.
• Stable full-time employment at the corporate headquarters.