Instructor Records Clerk (Aviation)

Location: Must be based in or be able to relocate to Vienna, Austria

Company

hirify.global is a global leader in simulation and training technologies, dedicated to making the world a safer place through innovation in mission readiness and pilot training.

What you will do

• Build and maintain comprehensive instructor training folders and electronic records.
• Audit training documentation to ensure high accuracy and regulatory compliance.
• Assist clients with training record requests and general administrative inquiries.
• Invigilate EASA computer examinations for pilot qualifications and certifications.
• Manage the renewal and library updates for aircraft publications and training materials.
• Support general administrative duties to ensure smooth center operations.

Requirements

• Minimum 2 years of experience in administrative, records management, or document control roles.
• Proficiency with Microsoft Office applications, specifically Excel, Outlook, and Word.
• Strong attention to detail and ability to handle confidential information accurately.
• Experience managing multiple tasks and meeting deadlines in a fast-paced environment.
• Must be based in or willing to relocate to Vienna, Austria.
• Background in aviation or familiarity with EASA/FAA regulatory frameworks is highly preferred.

Culture & Benefits

• Permanent, full-time position within a global aviation leader.
• Opportunity to work in a purpose-built, state-of-the-art training facility.
• Relocation support provided for the successful candidate.
• Collaborative environment focused on safety, innovation, and continuous process improvement.
• Commitment to equal opportunity and inclusive workplace practices.