Executive Secretary

Location: Vandenberg Space Force Base, California, United States. Workplace: On-site.

Company

hirify.global delivers AI, cloud, cybersecurity, and modernization solutions for federal agencies, national security, health, and humanitarian missions.

What you will do

• Provide executive administrative support to U.S. Space Force S4S S4/6 Directorate leadership.
• Manage Task Management Tool taskings on NIPRNet and SIPRNet, coordinating requirements and deadlines with action officers.
• Coordinate calendars, engagements, meetings, conference rooms, telephone conferences, and leadership messages.
• Prepare, proofread, edit, and format correspondence, briefings, visual products, charts, diagrams, flyers, and infographics.
• Maintain records, filing and archival systems, databases, spreadsheets, SharePoint lists, and document repositories.
• Support access rosters, clearance transfer requests, personnel in/out processing, travel, awards, inventories, supplies, and office-equipment requests.

Requirements

• U.S. citizenship is required before starting.
• Current Top-Secret clearance with SCI eligibility is required before starting.
• At least four years of executive administrative experience supporting military, DoD, or senior headquarters leadership.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint.
• Strong written and verbal communication, organization, proofreading, calendar management, and attention to detail.
• Ability to work independently, manage competing deadlines, protect sensitive information, and coordinate across diverse stakeholders.

Nice to have

• Experience using TMT and working on NIPRNet and SIPRNet.
• Bachelor's or master's degree.

Culture & Benefits

• Medical, dental, and vision coverage.
• 401(k) and IRA retirement plans.
• Life insurance, disability coverage, and paid vacation, sick leave, and public holidays.
• Family leave and training and development opportunities.
• Mission-focused environment supporting federal and national security challenges.