Executive Office Manager

Location: Huntsville, Alabama (onsite)

Company

hirify.global provides an office environment supporting employees, visitors, vendors, leadership, and government partners.

What you will do

• Coordinate leadership meetings, company events, conferences, agendas, meeting materials, catering, room setup, and audiovisual or Teams support.
• Support classified meetings and follow applicable procedures and systems.
• Serve as the primary contact for employees, visitors, and vendors, including visitor registration, badging, access procedures, and onboarding setup.
• Maintain office, kitchen, conference room, supply, mail, shipping, signage, and workspace operations.
• Coordinate badges, access fobs, master keys, office relocations, workspace changes, vendors, and donations.
• Maintain receipts, reconcile credit card charges, code expenses, and support administrative budget tracking.

Requirements

• Ability to manage multiple priorities, cross-department initiatives, and executive office operations.
• Excellent written and verbal communication skills when working with senior leadership and government partners.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with collaboration tools such as SharePoint or Microsoft Teams.
• Professionalism, discretion, organization, strong judgment, and the ability to handle sensitive information.

Nice to have

• Experience coordinating corporate events and calendar scheduling.
• Experience providing high-level secretarial assistance and managing correspondence.
• Strong time management skills and the ability to adapt to competing priorities and deadlines.

Culture & Benefits

• Full-time, non-exempt position.
• Onsite work in Huntsville, Alabama.
• No travel required.
• No clearance is required.