Senior Administrative Assistant

Location: Hanscom AFB, Bedford, Massachusetts, United States

Company

hirify.global provides professional services supporting U.S. Air Force life-cycle management, communications, command and control, intelligence, surveillance and reconnaissance, and air and missile defense programs.

What you will do

• Provide comprehensive administrative support to program leadership and contracting teams.
• Manage taskers, suspense actions, action items, organizational deliverables, and workflow tracking.
• Maintain official records, contract closeout files, trackers, documentation repositories, calendars, and schedules.
• Coordinate meetings, conferences, virtual sessions, agendas, minutes, reports, correspondence, and briefing materials.
• Administer SharePoint, Teams resources, file-sharing systems, permissions, and inspection-readiness documentation.
• Support personnel processing, DTS travel coordination, training events, office operations, and process-improvement initiatives.

Requirements

• Must be a U.S. citizen.
• Must be able to obtain an active Secret Security Clearance.
• Bachelor’s degree in a related field and 12 years of relevant experience, including 5 years in the Department of Defense, or 15 years of directly related experience, including 8 years in the Department of Defense.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with SharePoint administration, document management, records management, scheduling, reporting, and workflow tracking.
• Strong organizational, communication, problem-solving, coordination, and confidentiality skills.

Culture & Benefits

• Full-time, salaried position.
• Mission-focused work supporting Air Force programs and senior military and civilian leadership.
• Work involves handling sensitive and confidential information with discretion.
• Collaboration across diverse organizations and coordination with leadership, contracting teams, and program offices.