Administrative Assistant (Calibration)

Location: Onsite in Lee's Summit, Missouri, United States. U.S. Persons only due to access to information controlled under ITAR.

Company

hirify.global provides testing, inspection, certification, and compliance services across manufacturing, power generation, aerospace, medical, and defense markets.

What you will do

• Enter data from laboratory travelers and field service reports into computer databases.
• Print, scan, file, rename, and store calibration certificates, invoices, shipping documents, and other records.
• Process accounts payable and accounts receivable data, match vendor invoices with purchase orders and packing slips, and prepare customer invoices.
• Coordinate vendor equipment outsourcing, shipping and receiving, onsite scheduling, and equipment status updates.
• Prepare quotes, correspondence, and other documents while communicating with customers and coordinating support for key accounts.
• Maintain calibration recall databases and assist with general administrative duties.

Requirements

• U.S. Persons only, including U.S. citizens or nationals, lawful permanent residents, refugees, or asylees in the United States.
• 3–5 years of administrative, quality, or shipping and receiving experience.
• Proficiency in Microsoft Office, including Word and Excel, with data entry and typing skills.
• Strong attention to detail, accuracy, and ability to follow written and verbal instructions.
• Mechanical aptitude sufficient to recognize different types of equipment.
• High school diploma or equivalent; occasional overtime is required, and a personal cell phone with a data plan is needed for email and multifactor authentication.

Nice to have

• Bachelor's degree.

Culture & Benefits

• Full-time onsite work in a drug-free environment.
• Medical, dental, and vision insurance.
• Short- and long-term disability and life insurance.
• Quarterly bonus opportunity and tuition reimbursement.
• Paid holidays and paid time off or vacation package.