Business Operations Coordinator (Administration)

TL;DR

Business Operations Coordinator (Administration): Managing day-to-day business operations including CRM, billing, and crew coordination with an accent on operational accuracy and system organization. Focus on streamlining administrative workflows, ensuring precise invoicing, and coordinating field team schedules.

Location: Remote (Must be based in Colombia, Mexico, Argentina, Brazil, or Costa Rica). Working hours: U.S. Business Hours (EST Required).

Company

hirify.global is a staffing platform hiring for a client operating in the home services and construction sector.

What you will do

• Manage daily operational workflows, CRM records, and digital file organization across Microsoft Excel and OneDrive.
• Process invoices, verify billing accuracy, and monitor accounts receivable.
• Coordinate crew scheduling and job tracking using tools like Aspire and Azuga.
• Handle inbound client inquiries and maintain organized CRM pipelines.
• Prepare reports, proposals, and responses to Requests for Proposals (RFPs).
• Manage the Owner's email and Microsoft Teams communications.

Requirements

• Experience in business operations, administrative support, billing, and invoicing.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, Teams, OneDrive).
• Excellent written English communication skills.
• Must be located in Colombia, Mexico, Argentina, Brazil, or Costa Rica.
• Ability to work U.S. Business Hours (EST).

Nice to have

• Experience in construction, landscaping, or field service businesses.
• Familiarity with Aspire or Azuga.
• Experience with payroll coordination, job costing, and vendor management.

Culture & Benefits

• High ownership and a critical role in the daily operational success of the business.
• Structured remote work environment with clear expectations.
• Direct collaboration with business leadership.
• Opportunity to advance into roles such as Operations Manager or Chief of Staff.

Hiring process

• Initial Phone Screen and Spark Hire Intro Video.
• Operations/Systems-Focused Interview and Practical Workflow Exercise.
• Final Interview and Offer.