Executive Specialist/Office Management Specialist

TL;DR

Executive Specialist/Office Management Specialist (Administration): Providing high-level administrative and executive support to senior officials for a government client with an accent on scheduling, travel logistics, and document preparation. Focus on managing complex calendars, procuring visas and passports, and maintaining strict adherence to Department of State style guidelines.

Location: Washington, DC

Company

hirify.global provides federal government contracting services to civilian, defense, and intelligence community customers.

What you will do

• Manage schedules, meetings, and appointments for senior officials (DAS and Director).
• Coordinate complex travel arrangements, including itineraries, cost estimates, and visa/passport procurement.
• Draft and review correspondence, telegrams, and briefing memoranda following official style guidelines.
• Handle incoming communications and coordinate requests across different office functions.
• Maintain office files and manage procurement of necessary supplies.
• Conduct research and perform preliminary analyses on difficult-to-obtain information.

Requirements

• Active Top Secret Clearance.
• Extensive knowledge of Department of State operations and office management.
• Proven experience working under pressure with tight deadlines.
• Proficiency in Microsoft Word, Excel, and administrative computer databases.
• Experience with travel arranging via E2 is highly preferred.

Culture & Benefits

• Comprehensive medical, dental, vision, life, and disability insurance.
• Retirement savings via a 401K plan.
• Health savings (HSA) and flexible spending accounts (FSA).
• Flexible work-life balance and professional development opportunities.
• Performance and recognition programs.