Operations Coordinator

TL;DR

Operations Coordinator (DoD/Administration): Coordinating daily execution and operational tempos for the Office of the DoD CIO with an accent on executive support, task tracking, and stakeholder management. Focus on managing the Chief of Staff's battle rhythm, preparing high-level briefings, and ensuring timely delivery of strategic initiatives.

Location: Onsite at the Pentagon in Arlington, VA. Remote or hybrid work is not permitted.

Salary: $119,200 — $172,900 USD

Company

Non-profit organization strengthening national and homeland security through independent analysis and practical solutions for public institutions.

What you will do

• Track and update the Chief of Staff’s master task list and ensure timely completion of deliverables.
• Manage the organization’s weekly and monthly battle rhythm to maintain situational awareness.
• Prepare high-level briefings, agendas, talking points, and background materials for the Chief of Staff.
• Capture actionable minutes and decisions from key meetings, including assigned owners and suspenses.
• Serve as a professional liaison between the Chief of Staff and internal/external stakeholders.
• Identify operational inefficiencies and recommend practical process improvements.

Requirements

• Active TS/SCI security clearance.
• Bachelor's degree in business, project management, or related field (or 14+ years of experience).
• 10+ years of administrative support experience, including at least 2 years with the DoD.
• Proven ability to independently solve logistical bottlenecks and anticipate requirements.
• Strong executive-level written and verbal communication skills.
• Proficiency in Microsoft Office Suite and scheduling software.

Nice to have

• Experience supporting an organization in the Office of the Secretary of Defense.

Culture & Benefits

• Mission-driven environment focused on public service and national security.
• Comprehensive benefits package covering health, financial, and well-being.
• Collaborative organizational culture valuing integrity and initiative.
• Equal opportunity employer committed to diversity and inclusive hiring.