Administrative Assistant

TL;DR

Administrative Assistant: Providing comprehensive clerical and operational support for project teams with an accent on document routing, data entry, and subcontractor coordination. Focus on maintaining project files, managing invoices, and ensuring efficient office operations in a fast-paced environment.

Location: Must be based in Reston, Virginia, USA

Compensation: $18.00 - $25.50 per hour

Company

hirify.global is a leading international industrial services provider offering solutions in consulting, engineering, manufacturing, and maintenance across energy, chemical, and pharmaceutical sectors.

What you will do

• Type letters, reports, and meeting minutes for the project operations team.
• Manage project files, answer telephones, and greet office visitors.
• Process incoming/outgoing mail and coordinate office equipment servicing.
• Handle subcontractor onboarding, insurance paperwork, and invoice reconciliation.
• Distribute certified payrolls and schedule team appointments.

Requirements

• Must be authorized to work in the U.S.
• Strong organizational and time management skills with the ability to meet deadlines.
• Proficiency in Microsoft Office suite, ProCore, and Adobe.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Ability to lift and move up to 15 pounds.

Nice to have

• Bilingual Spanish skills.
• Previous experience in a similar administrative role.

Culture & Benefits

• Opportunity to learn and grow within a global industrial services organization.
• Professional work environment focused on integrity and teamwork.
• Participation in E-Verify program for authorized employment.