Administrative Assistant

TL;DR

Administrative Assistant (Operations): Supporting the Head of Operations in day-to-day business activities and office management with an accent on operational execution and recruiting support. Focus on coordinating the hiring process, managing internal communications, and tracking action items to ensure organizational efficiency.

Location: Onsite in San Mateo, CA, USA

Company

hirify.global is building next-generation sensing systems that combine advanced optics and AI to transform light into structured, actionable information for industries like biology, drug discovery, and robotics.

What you will do

• Coordinate day-to-day administrative, operational, and office management activities across the organization.
• Support recruiting efforts by screening resumes, coordinating interviews, and managing candidate communication.
• Handle employee-related administrative processes and internal communications.
• Track action items and follow up on deadlines to drive operational execution.
• Assist with special projects to support company growth.

Requirements

• 1+ years of experience in administrative, executive assistant, or operations support roles.
• Exceptional organizational skills and high attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, and collaboration platforms.
• Must be based in San Mateo, CA.

Culture & Benefits

• Opportunity to work at the intersection of optics, AI, and real-world impact.
• Collaborative environment with a team of curious, driven builders.
• Role in shaping a rapidly growing company.
• Culture focused on solving complex challenges and pushing technological boundaries.