Onsite Recruitment Coordinator

TL;DR

Onsite Recruitment Coordinator: Provide client site support across the talent acquisition lifecycle from candidate attraction through post-hire activities with an accent on onsite logistics, interview coordination, and client stakeholder communication. Focus on scheduling interviews, managing offer and screening workflows, maintaining ATS updates, and supporting onboarding/offboarding processes.

Location: Ramsey, NJ

Company

hirify.global is a talent acquisition partner delivering recruitment solutions across Talent Acquisition, Search, Consulting, and Digital Accelerators™.

What you will do

• Support the talent acquisition process lifecycle on the client site, from candidate attraction to post-hire activities.
• Manage onsite communications for candidates and clients, including coordinating interview room setup and materials distribution.
• Meet and brief interviewers and candidates; facilitate relationships with local universities/colleges and technical programs.
• Schedule phone, video, and in-person interviews for recruiters and hiring managers.
• Coordinate offer processing (create and route offer letters), background/drug/reference checks, and candidate travel/transportation/accommodation.
• Edit and post job positions to the ATS accurately and within required timeframes; assist with basic metrics reporting and recruiter administrative support.

Requirements

• High school diploma or equivalent required; bachelor’s degree strongly preferred.
• Minimum 1 year of experience in a business or office environment using the required skills.
• Strong preference for knowledge of commonly used talent acquisition concepts, practices, and procedures.
• Proficiency with Microsoft Office (including Outlook) required.
• Exceptional communication and organizational skills.
• Ability to work in a dynamic, constantly changing environment.

Culture & Benefits

• Full-time regular position (40 hours per week).
• Client-site role supporting day-to-day recruitment operations and customer service activities.
• Equal opportunity employer with confidential handling of applicant information.

Hiring process

• Interviews scheduled for recruiters and hiring managers (phone, video, and in-person).
• Offer letters created and routed for approval as part of the process.