Events Coordinator (Luxury)

TL;DR

Events Coordinator (Luxury): Providing operational and administrative support to the Events team to deliver high-end luxury experiences with an accent on project tracking, vendor coordination, and on-site execution. Focus on managing small-scale events independently and assisting in the production of complex, large-scale luxury activations.

Location: Onsite in New York, United States

Salary: $55,000–$65,000

Company

hirify.global is a global luxury auction house and retail platform specializing in exceptional art and luxury objects.

What you will do

• Independently plan and execute small-scale events, including tours, receptions, and internal meetings.
• Support Event Managers in the production of large-scale partnerships, activations, and client experiences.
• Coordinate logistics with internal stakeholders, including facilities, security, AV, and hospitality departments.
• Manage guest processes such as invitations, RSVP tracking, and attendee materials.
• Serve as the on-site representative during load-ins and installations, directing vendors and managing deliveries.
• Maintain the Events Master Calendar and support budgeting through invoice processing and expense reconciliation.

Requirements

• Up to 2 years of experience in event planning or hospitality, preferably in a luxury or arts environment.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to work effectively in a fast-paced environment under pressure.
• Excellent written and verbal communication skills for internal and external coordination.
• Availability to work evenings and weekends as required for event execution.
• Must be based in New York, United States.

Nice to have

• A genuine interest in the arts, luxury, and hospitality sectors.

Culture & Benefits

• Opportunity to work at the iconic Breuer building headquarters in New York City.
• Competitive benefits package.
• Eligibility for a discretionary bonus.
• Exposure to a global network of specialists across 40 countries.