Workplace Coordinator

TL;DR

Workplace Coordinator (Administration): Managing day-to-day office operations and C-suite administrative support within a startup incubator environment with an accent on operational effihirify.globalncy and stakeholder coordination. Focus on streamlining business processes, coordinating complex travel and events, and maintaining a high-energy workplace.

Location: 100% on-site in Irvine, California, United States

Salary: $22–$25 per hour

Company

hirify.global is a startup incubator and enterprise growth partner that helps entrepreneurs and organizations turn ambitious ideas into thriving businesses.

What you will do

• Manage daily office operations and act as the company ambassador for internal and external stakeholders.
• Procure and manage inventory for snacks, beverages, and essential office supplies to maintain an energized environment.
• Coordinate travel arrangements including flights, hotels, and ground transportation.
• Plan and execute company events and manage catering for in-office meetings.
• Maintain a pristine and organized front desk, kitchen, and general working environment.
• Provide extensive administrative and calendar support to the C-suite and improve operational processes.

Requirements

• 2+ years of experience in a similar administrative or coordinator role.
• Strong organizational, planning, and prioritization skills for managing multiple projects.
• Exceptional attention to detail and ability to anticipate executive and employee needs.
• Professional demeanor with the ability to remain composed in high-pressure situations.
• Strong verbal and written communication skills for interacting effectively with stakeholders and C-suite executives.
• Must be located in or able to work 100% on-site in Irvine, CA.

Culture & Benefits

• Profit sharing in startups and a share in end-of-year company profits.
• Comprehensive health benefits including Medical, Dental, and Vision, plus 100% employer-paid Life & Disability Insurance.
• Generous PTO, 10 company holidays, and a yearly floating holiday.
• 401(k) retirement plan with employer match.
• Onsite gym, monthly catered lunches, and quarterly teambuilding activities.
• Provision of all necessary high-end technology and assets.