PCO-EU Meetings And Events Coordinator (Event Management)

TL;DR

PCO-EU Meetings and Events Coordinator (Project Management): Coordinating meetings and event workstreams for the European Commission and other EU institutions with an accent on day-to-day planning, delivery, and follow-up. Focus on managing event logistics, delegate registration, and event-level budget control.

Location: Hybrid (Brussels, Belgium)

Company

A global engagement and marketing agency specializing in live and virtual events, strategic communications, and community solutions.

What you will do

• Coordinate event workstreams for the European Commission and other EU institutions, managing day-to-day planning and delivery.
• Manage event logistics, including venues, AV, hybrid solutions, catering, travel, and accommodation.
• Handle registration and delegate management processes, including platform setup and configuration.
• Control event-level budgets, tracking costs, commitments, and aligning purchase orders with invoices.
• Act as the primary point of contact for clients, internal teams, and third-party suppliers.
• Support or lead the onsite and online delivery of low-complexity meetings.

Requirements

• At least 2 years of experience in meetings and events management.
• Eligible to work in the EU.
• Fluent in English, both spoken and written.
• Experience with interpretation management and basic AV set-ups.
• Strong organizational skills with the ability to manage multiple deadlines and priorities simultaneously.

Nice to have

• Proficiency in additional EU languages.
• Experience managing meetings for 30–150 participants.

Culture & Benefits

• Multicultural, innovative, and dynamic work environment.
• Competitive salary package including meal vouchers, hospitalization cover, and group pension/disability insurance.
• Continuous learning opportunities through the MCI Institute and global network collaboration.
• Flexible hybrid work model combining office presence in Brussels with work-from-home opportunities.
• Supportive environment valuing authenticity and mutual respect.