Executive Assistant (Aerospace)

TL;DR

Executive Assistant (Administration): Providing high-level administrative support to the Vice President to ensure operational efficiency and clarity with an accent on complex calendar management and executive communications. Focus on streamlining operational coordination, managing high-trust partnerships, and coordinating cross-functional leadership events.

Location: Fort Worth, Texas or San Luis Obispo, California. Must be eligible to work in the United States (E-Verify)

Salary: $84,000 - $114,000 USD

Company

hirify.global is an innovator in unmanned aircraft systems, developing cutting-edge autonomous solutions for defense and aerospace.

What you will do

• Manage complex calendars for the Vice President, including scheduling, prioritization, and optimizing time allocation.
• Coordinate internal and external meetings, travel logistics, executive briefings, and events.
• Draft, edit, and proofread polished, executive-ready correspondence, presentations, and communications.
• Serve as the primary point of contact between the executive team and employees, customers, partners, and board members.
• Track executive action items and support the onboarding of senior hires across functions.
• Assist in preparing materials for board meetings, investor updates, and high-level program reviews.

Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives (C-suite, VP, or equivalent).
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication abilities to craft high-level content.
• High emotional intelligence and the ability to maintain strict confidentiality.
• Proficiency with Microsoft Office, Teams, and Planner.
• Must be eligible to work in the United States and complete E-Verify verification

Nice to have

• Experience supporting executives in aerospace, defense, manufacturing, or technology fields.
• Familiarity with government contracting and technical program reviews.
• Experience organizing leadership offsites or board-level meetings.

Culture & Benefits

• Comprehensive medical, dental, vision, and life insurance options.
• 401k plan with company match.
• 4 weeks of paid time off per year.
• 12 annual company holidays.
• Opportunity to work in a collaborative environment on next-generation flight systems.