Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Providing high-level administrative support to the executive team with an accent on complex calendar management, travel logistics, and organizational alignment. Focus on anticipating executive needs, streamlining communication, and supporting a high-velocity startup environment.

Location: Onsite in San Francisco

Compensation: $120,000 – $150,000 + Equity

Company

Decagon is a leading conversational AI platform that empowers brands to deliver concierge customer experiences via AI agents.

What you will do

• Manage complex calendars and prioritize meetings across competing requests.
• Coordinate end-to-end travel and event logistics, including last-minute adjustments.
• Act as a central point of contact to ensure seamless information flow across the organization.
• Prepare for meetings, document notes, and track follow-ups and action items.
• Handle personal logistics and requests for executive leaders.
• Support team culture through onboarding and day-to-day coordination.

Requirements

• 2+ years of experience as an Executive Assistant supporting C-level leaders or founders.
• Experience working in a fast-paced startup environment.
• Proven expertise in managing complex schedules and travel with precision.
• Ability to handle confidential information with absolute discretion.
• Proactive, resourceful, and solutions-oriented mindset.
• Must be based in or able to work onsite in San Francisco.

Culture & Benefits

• Flexible "take what you need" vacation policy.
• Comprehensive medical, dental, and vision insurance for employees and families.
• Retirement planning with 401K options.
• Parental leave and family-building benefits via Carrot.
• Daily lunches and snacks provided in the office.