Operations Specialist II (STEM Engagement)

TL;DR

Operations Specialist II (STEM Engagement): Providing operational support for STEM engagement programs with an accent on program efficiencies, budget management, and partnership coordination. Focus on implementing new operational practices, managing multi-stakeholder collaborations, and overseeing program deliverables.

Location: Hybrid (Cambridge, MA). 2 days per week on-site during the academic year, increasing to 5 days per week during summer program dates.

Salary: $70,000 – $94,000 per year

Company

hirify.global is a leading research organization dedicated to supporting students and early career trainees entering and succeeding in STEM careers.

What you will do

• Create comprehensive awareness strategies and promotional materials for schools and partner institutions.
• Coordinate collaborations with the MITES program, including instructor hiring, panelist recruitment, and staff onboarding.
• Support the hiring and onboarding processes for new and temporary staff members.
• Manage program budgets, including expense tracking and budget forecasting.
• Coordinate on-site student needs, including facility space, technology, and necessary paperwork.
• Maintain OSEI documentation, external websites, shared drives, and improve team workflows.

Requirements

• Bachelor’s degree with 5+ years of experience in project or operations management.
• Proven experience in managing multiple budgets and performing budget forecasting.
• Proficiency in Google Suite (Calendar, Docs, Drive), Microsoft Excel, SmartSheet, Slack, and SurveyMonkey.
• Strong organizational skills and the ability to manage multiple complex projects simultaneously.
• Must be based in or able to work in Cambridge, MA (Hybrid).
• The hirify.global will not provide sponsorship for this position.

Nice to have

• Scientific background.
• Experience with the development and use of program evaluation/assessment tools.
• Grant writing experience.

Culture & Benefits

• Comprehensive medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan.
• Flexible spending and health savings accounts (FSA/HSA).
• Generous time off, including at least 13 paid holidays, winter closure, and parental/family care leave.
• Employee assistance program.