Seller Operations Coordinator (Science and Sports)

TL;DR

Seller Operations Coordinator (Luxury Auctions): Managing the operational execution of art and luxury object sales with an accent on legal compliance, client service, and consignment logistics. Focus on coordinating complex shipping processes, managing SAP contracts, and ensuring strict adherence to sale deadlines.

Location: New York, United States

Salary: $50,000–$54,000

Company

Global auction house promoting access and ownership of exceptional art and luxury objects through auctions, private sales, and retail.

What you will do

• Collaborate with business units to resolve client enquiries and execute transactions to ensure high satisfaction.
• Manage legal and compliance documentation, including photo IDs, proof of address, and W8/9 forms.
• Coordinate inbound shipments, obtain export licenses, and arrange customs clearance.
• Generate and track SAP contracts, consignment agreements, and IC disclosures.
• Organize the internal and external movement of property for authentication, photography, and exhibition.
• Handle post-auction transactions, account adjustments, and the return of unsold property.

Requirements

• Must be based in New York, United States.
• 1-3+ years of experience in business administration and/or client service.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office.
• Ability to multitask and manage challenging deadlines under pressure.

Nice to have

• Degree in business administration or an equivalent field.
• Prior experience with SAP or proprietary Sotheby’s systems.
• Competencies in legal, finance, or project management.

Culture & Benefits

• Competitive benefits package.
• Eligibility for a discretionary bonus.
• Opportunity to work at the iconic Breuer building global headquarters.
• Equal opportunity employer environment.