Group Assistant (Brand Consulting Operations)

TL;DR

Group Assistant (Brand Consulting Operations): Providing comprehensive administrative and operational support to the Global COO and Business Operations team with an accent on office efficiency, culture-building, and project coordination. Focus on streamlining workflows, managing executive logistics, and facilitating seamless communication across global offices.

Location: Must be based in New York, NY (Onsite)

Salary: $20.00–$22.00 per hour

Company

hirify.global is the world’s leading full-service entertainment, media, and sports agency representing top professionals across various creative industries.

What you will do

• Provide day-to-day administrative support to the Global COO, including calendar management and travel coordination.
• Manage office operations and serve as the primary point of contact for facility-related issues in the New York office.
• Support internal team events, culture-building activities, and new hire onboarding processes.
• Assist the Business Operations team with tracking project timelines, status reports, and client billings.
• Streamline office communication channels and oversee the visitor experience, including hospitality and meeting preparation.
• Conduct market research on industry trends, brand activity, and key events.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related discipline.
• Must be based in New York, NY and able to work onsite.
• Proficiency in Microsoft 365, with strong skills in PowerPoint.
• Excellent organizational, communication, and time management skills.
• Ability to multitask and maintain accuracy in a fast-paced environment.
• General understanding of AI tools and their operational application.

Nice to have

• Familiarity with tracking and maintaining budgets.
• Understanding of financial concepts.
• Interest in sports, entertainment, and experiential marketing.

Culture & Benefits

• Competitive compensation package including discretionary bonus eligibility.
• Comprehensive benefits program.
• Opportunity to work within a leading global entertainment and sports agency.
• Collaborative and fast-paced team environment.