Executive Assistant (Legal)

TL;DR

Executive Assistant (Legal): Supporting department vice presidents and senior directors in managing a fast-paced, global legal organization with an accent on complex calendar management and legal budget tracking. Focus on coordinating cross-functional projects, managing e-billing systems, and serving as a communication hub for global leadership.

Location: Hybrid (San Mateo, CA) - requires 2 days in the office per week

Salary: $85,100 — $127,700 USD

Company

hirify.global (SIE) is the company behind the PlayStation brand, delivering cutting-edge hardware and network services to millions of users worldwide.

What you will do

• Manage complex and ever-changing calendars for assigned Legal Department Executives.
• Track and manage legal budgets using e-billing and matter management systems such as SimpleLegal or CounselLink.
• Coordinate travel plans, accommodations, and process expense reporting via SAP Concur.
• Serve as the primary administrative liaison between executives, Sony group companies, and outside vendors.
• Provide logistical support for key department meetings, events, and conferences.
• Ensure timely information flow and manage communication hubs for the executives' teams.

Requirements

• At least 3 years of executive administrative experience.
• Bachelor’s degree from a 4-year university or equivalent educational degree.
• Power-user proficiency with Outlook, SAP Concur, and SAP.
• Proficiency in MS Office Suite (especially Excel Pivot Tables and PowerPoint) and Google Drive.
• Strong written and oral communication skills for collaborating across North America, Europe, and Asia.
• Ability to maintain a high degree of confidentiality and exercise sound discretion.

Culture & Benefits

• Top-tier medical, dental, and vision insurance.
• Matching 401(k) retirement plan.
• Paid time off and comprehensive wellness program.
• Employee discounts for Sony products.
• Eligibility for a bonus package.