Senior Executive Assistant

TL;DR

Senior Executive Assistant: Manage complex scheduling, confidential communications, and meeting/travel coordination for multiple senior executives with an accent on high-stakes executive support and stakeholder coordination. Focus on running daily meeting execution and helping design and operate the technology organization’s operating routines in New York City.

Location: New York City headquarters (New York, New York)

Salary: $109,000 - $136,000 annually

Company

hirify.global helps businesses run by solving HR issues with data-driven, continuously iterated products.

What you will do

• Manage and prioritize complex calendars for multiple senior executives, coordinating internally and externally.
• Handle sensitive information and communications with confidentiality and professionalism.
• Facilitate daily meeting flow and coordinate team and company-wide events.
• Prepare and distribute meeting materials so executives are prepared and on schedule.
• Arrange detailed travel plans, itineraries, and agendas as priorities change.
• Support ad hoc projects and collaborate with other administrative staff to maintain cohesive operations.

Requirements

• Minimum 7 years of experience in a high-level executive assistant role in a corporate environment.
• Proficiency with office productivity tools (Microsoft Office Suite and tools such as Claude/Gemini).
• Strong organizational, time management, and interpersonal skills.
• Proven experience managing complex executive calendars and coordinating international travel.
• Ability to handle any task, including small details, with proactive and self-directed work style.

Culture & Benefits

• Welcoming, casual environment with wellness program offerings and company retreats.
• Benefits and Total Reward Philosophy aligned to candidate experience and support.
• Supportive, entrepreneurial startup community with opportunities to learn from leaders.
• Inclusive workplace with reasonable accommodations available.

Hiring process

• Interviews focused on executive support competencies, communication, and organizational judgment.
• Assessment of experience managing complex calendars, meetings, and travel.