Executive Assistant II

Location: New York City Financial District office, United States. Hybrid schedule with at least four days per week in the office. Monday–Thursday hours vary between 6:00 a.m.–3:00 p.m. and 9:00 a.m.–5:00 p.m. Eastern Time depending on the CEO’s location; Fridays are remote unless office presence is needed. Availability for occasional early mornings, evenings, and weekends is required.

Company

hirify.global provides SaaS and enterprise software solutions for organizations operating across global markets.

What you will do

• Manage the CEO’s complex calendar across multiple time zones, resolve conflicts, and align scheduling with business priorities.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and last-minute changes.
• Prepare executive briefings for customer, stakeholder, media, and speaking engagements, and maintain records of decisions, commitments, and follow-up.
• Support leadership meetings, offsites, executive events, strategic planning sessions, and Executive Sponsor Program coordination.
• Build reusable AI-powered workflows for executive preparation, meeting documentation, and follow-up while protecting confidential information and applying human review.
• Manage expenses, procurement, vendor approvals, legal document signatures, and scheduling support for the Chief People Officer and Chief Technology Officer.

Requirements

• 8+ years of experience supporting senior or C-suite executives, including experience balancing the needs of multiple executives.
• Extensive experience with complex calendars, international travel, executive scheduling, and coordination across multiple time zones.
• Experience managing executive meeting processes, cross-functional programs, working materials, decisions, and follow-up.
• Hands-on experience building repeatable AI workflows or using AI to automate recurring work, with the ability to explain testing and confidentiality safeguards.
• Excellent judgment, discretion, communication, organization, and ability to handle Board-level and other highly confidential information.
• Advanced Google Workspace and Microsoft Office skills, plus experience with Navan, Zip, DocuSign, Slack, Zoom, or comparable tools. A bachelor’s degree or equivalent professional experience is required.

Nice to have

• Experience supporting a Europe-based or globally distributed executive.
• Experience in a SaaS or enterprise software environment.
• Fluency in Dutch or French.

Culture & Benefits

• Flexible benefits designed to support different personal and family needs.
• Competitive compensation, health coverage, and time off.
• Inclusive workplace focused on belonging, accessibility, and equal opportunity.
• Collaboration across the Brussels and New York offices and a global business.