Executive Assistant II

TL;DR

Executive Assistant II (Administration): Providing comprehensive administrative support to the CEO with an accent on complex calendar management, global travel coordination, and executive operations. Focus on anticipating needs, managing sensitive information, and ensuring seamless communication across Brussels and New York offices.

Location: Must be based in Brussels, Belgium. This is a hybrid role requiring office attendance at least four days each week.

Company

hirify.global is a data intelligence company providing a platform for data governance, cataloging, and privacy.

What you will do

• Manage complex day-to-day logistics, including calendar scheduling, global travel, and expense reporting.
• Anticipate CEO needs and proactively resolve scheduling conflicts to maintain focus on strategic priorities.
• Coordinate leadership meetings, offsites, and executive events in partnership with the NYC-based operations team.
• Facilitate communication across the business and coordinate legal document execution.
• Welcome visitors and provide administrative support to other senior leaders as needed.
• Leverage AI tools to streamline workflows and solve business challenges.

Requirements

• 8–10 years of experience supporting senior executives, including C-suite level support.
• Must be based in Brussels and able to work from the office at least four days per week.
• Ability to work evening hours to overlap with US East Coast time zones.
• Extensive experience managing complex international travel and multi-timezone scheduling.
• Advanced proficiency in Google Workspace, Microsoft Office, and modern executive operations tooling.
• Proven ability to handle highly confidential information with complete discretion.

Culture & Benefits

• Competitive compensation and comprehensive health coverage.
• Flexible benefits program designed to support diverse life needs and goals.
• Commitment to diversity, equity, and inclusion in the workplace.
• Collaborative environment with a focus on professional growth and work-life balance.