Executive Assistant (AI)

Location: Boston, United States; on-site in the Boston office 5 days per week

Company

hirify.global is an MIT CSAIL spinout building reliable, low-latency AI systems that run on CPUs with minimal memory.

What you will do

• Manage the Co-Founder and Chief Science Officer’s complex calendar, filtering requests and protecting time for research and high-leverage external work.
• Prepare meeting briefs, agendas, and context, then track follow-ups and commitments.
• Coordinate domestic and international travel, conferences, speaking engagements, and partner visits.
• Run day-to-day Boston office operations, including supplies, catering, mail, seating, workspace upkeep, access, and badging.
• Manage facilities vendors, building relationships, office contracts, events, budgets, and occasional event travel.
• Support visitors, partners, new hires, and other executive assistants as needed.

Requirements

• Experience supporting senior executives in fast-paced, high-growth technology or research environments.
• Experience with office management or facilities coordination, including vendor and budget ownership.
• Experience managing complex calendars and travel for leaders with significant external and speaking commitments.
• Strong business context awareness and the ability to identify conflicting priorities and anticipate preparation needs.
• Event planning and vendor management experience.
• Ability to work in the Boston office 5 days per week; this is an in-person role. Skilled in Google Workspace.

Nice to have

• Experience supporting a technical, research, or academic leader.
• Experience hosting external partners or clients in professional settings.
• Experience establishing or scaling office operations in a growing company.
• Slack experience.

Culture & Benefits

• Direct exposure to a co-founder and research leadership at a frontier AI lab.
• Competitive base salary with equity in a unicorn-stage company.
• 100% coverage of medical, dental, and vision premiums for employees and dependents.
• 401(k) matching up to 4% of base pay.
• Unlimited PTO, company-wide Refill days, catered lunches, commuter benefits, and a culture that values deep work.