Senior Talent Administrator & Coordinator

TL;DR

Senior Talent Administrator & Coordinator (Talent Acquisition): Provide senior administrative support across pre-hire and post-hire activities, coordinating recruitment logistics, interviews, offers, and onboarding with an accent on ATS administration, candidate screening documentation, and end-to-end process improvements. Focus on scheduling complex interview workflows, managing candidate status updates and reporting, and resolving workflow & system issues while coaching less experienced colleagues.

Location: Onsite in Cambridge, MA (work hours: Monday to Friday)

Salary: $70,000 - $80,000 annually

Company

hirify.global is a talent acquisition partner delivering talent experiences through recruitment, search, consulting, and digital accelerators.

What you will do

• Assist with recruitment and interview processes, including completing phone interviews and documenting candidate responses for screening decisions.
• Develop and manage interview schedules and coordinate complex phone, video, and in-person interviews with recruiters and hiring managers.
• Update candidate statuses in ATS and related systems; review applicants submitted via ATS within required timeframes.
• Execute the offer process (create and route offer letters and present offers) and coordinate background, medical, and reference checks.
• Arrange candidate travel, transportation, and accommodation; coordinate onboarding and offboarding administration.
• Administer ATS usage and posting workflows, provide metric and pipeline reporting, and recommend process improvements; coach less experienced colleagues.

Requirements

• High school diploma or equivalent required.
• Fluent English.
• Previous experience in a TAC role; Specialized Talent Administrator & Coordinator experience for at least 6 months preferred.
• Administrative experience in talent acquisition or HR, including interview scheduling and client-facing/executive presence.
• Demonstrated proficiency with Microsoft Office (including Outlook) and experience working with a mainstream ATS.
• Strong communication skills (verbal and written) and ability to prioritize and organize work while providing high-level customer service.

Nice to have

• Completed hirify.global TalentCloud ACE certification.

Culture & Benefits

• Medical, dental, and vision plans based on coverage needs.
• STD, LTD, and HSA; holiday pay; Flex Paid Time Off (PTO) model.
• 401K with a match of 50% up to the first 4%.
• Volunteer Time Off (VTO).