HR Assistant And Backup Receptionist

TL;DR

HR Assistant and Backup Receptionist: Providing comprehensive administrative support to the HR team and serving as the professional face of the company at the main corporate lobby. Focus on maintaining reception coverage, managing HR documentation, and supporting operational excellence through digitalization and coordination tasks.

Location: Must be based in California (On-site)

Salary: $21.55–$23.55 per hour

Company

hirify.global is an industry leader in centralized examination stations, strategically located near the ports of Los Angeles and Long Beach with extensive facilities across Southern California.

What you will do

• Serve as back-up to the main receptionist for daily coverage and absences.
• Professionally answer, screen, and route incoming calls while greeting guests and visitors.
• Scan and digitally archive employee personnel files as part of the HR digitalization project.
• Support new hire orientations, training sessions, and room coordination.
• Enter employee and temporary associate data into HRIS systems like ADP.
• Audit, reconcile, and track HR-related invoices and maintain compliance logs.

Requirements

• Minimum 2 years of administrative or receptionist experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Bilingual (English/Spanish) strongly preferred.
• Experience with HRIS systems (ADP preferred).
• Ability to work on-site in California.

Culture & Benefits

• Professional and fast-paced work environment.
• Opportunity to work with a leading logistics organization.
• Supportive team structure within the HR department.