Executive Operations Specialist

TL;DR

Executive Operations Specialist: Provide high-level executive administrative support and ensure operational continuity for Flatiron’s executive team, with an accent on coverage during absences, complex calendar management across time zones, and travel/logistics coordination. Focus on confidential executive requests, expense/budget tracking, and process improvement across shared services to keep executive workflows running smoothly.

Location: Durham, NC (hybrid) — 3 days/week in the Durham office, option to work from home 2 days/week; hours Monday–Friday, 9:00 AM–5:00 PM ET.

Salary: $29.00–$40.00 per hour

Company

hirify.global provides healthcare technology solutions.

What you will do

• Cover executive support during Executive Operations partner absences (vacation/leave) and peak workload periods.
• Manage complex, fast-changing executive calendars across multiple time zones, including prioritization, conflict resolution, and scheduling.
• Coordinate domestic and international travel itineraries (flights, lodging, ground transportation) and handle visa requirements where applicable.
• Prepare, submit, and track expense reports in line with corporate policies.
• Handle confidential correspondence, prepare meeting materials, and manage special projects for supported executives.
• Support Shared Services programs with administrative help, data entry, documentation, and event/project coordination as needed.

Requirements

• 2–6+ years of experience in executive administration, operations, or high-touch shared services.
• Experience supporting C-suite or VP-level executives is highly preferred.
• Proven ability to adapt quickly (“plug and play”) to different executive styles and workflows.
• Strong discretion and confidentiality handling sensitive corporate, financial, and personal information.
• Exceptional written and verbal communication with a polished, professional demeanor.
• Proficiency with enterprise tools such as Google Workspace, Concur, and Slack.

Culture & Benefits

• Hybrid schedule: 3 days/week in the Durham office and 2 days/week working from home.
• Standard weekday hours: Monday–Friday, 9:00 AM–5:00 PM ET.
• Opportunity to support executives in a fast-paced global environment with operational continuity as a core focus.
• Compensation includes an hourly base range, with potential annual bonus and equity plus medical/financial and other benefits depending on the role.

Hiring process

• Interviews to assess executive support experience, confidentiality, communication, and ability to manage complex calendars and travel.
• Evaluation of fit for fast-paced coverage and shared services support responsibilities.