Publishing Assistant

TL;DR

Publishing Assistant (Academic Publishing): Providing administrative and project management support for a portfolio of approximately 50 Springer journal titles with an accent on editorial communication, contract preparation, and portfolio monitoring. Focus on managing workflows for Editors-in-Chief, ensuring adherence to publication ethics, and coordinating cross-departmental operations.

Location: Hybrid: Must be based in New York, NY or Jersey City, NJ

Salary: $45,000–$50,000

Company

hirify.global is one of the world's leading publishers of research, pioneering open research through a vast portfolio of journals and books.

What you will do

• Provide administrative and project management support for a portfolio of approximately 50 journal titles.
• Deliver professional communication to Editors-in-Chief, Editorial Board members, authors, and peer reviewers.
• Manage foundational support tasks including preparing contracts, monitoring payments, and maintaining internal records.
• Prepare materials for reports and board meetings using PowerPoint, Looker, and internal databases.
• Support the implementation of publishing policies regarding AI use, open access, and publication ethics.
• Collaborate with marketing, production, finance, and customer service departments to improve operational efficiency.

Requirements

• Bachelor’s degree required.
• Excellent verbal and written communication skills in English.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint) and Google Looker.
• Ability to organize, prioritize, and manage multiple projects simultaneously.
• Must be based in New York, NY or Jersey City, NJ.
• Strong interpersonal awareness and professional resilience in a fast-paced environment.

Nice to have

• Degree in a field related to the journals' subject matter.
• Previous experience in an office environment or academic publishing.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) with company match and contribution.
• Hybrid office working policy, Summer Hours, and paid time off.
• Tuition assistance and flexible spending/commuter programs.
• Family-friendly benefits and various employee discounts.