HR & Office Operations Specialist

Location: Kraków, Poland; hybrid workplace

Company

hirify.global’s People & Culture function supports employees and the day-to-day operations of the Polish branch.

What you will do

• Manage employment and B2B documentation across onboarding, contract changes, and terminations.
• Review and sign business contracts, official correspondence, business trip orders, and copyright cost reports.
• Coordinate invoices, administrative budgets, KSeF processes, and collaboration with accounting and legal teams.
• Manage local vendors, negotiate service contracts, and administer medical, sports, and life insurance benefits.
• Oversee office logistics, supplies, catering, access cards, parcels, and maintenance.
• Organise local events, celebrations, gifts, and employee care initiatives.

Requirements

• Practical experience in HR administration, office operations, or a similar role in Poland.
• Strong knowledge of Polish labour law and B2B contract structures.
• Experience preparing employment documents and B2B agreements.
• Experience handling invoices and administrative expenses; KSeF experience is preferred.
• Strong organisational, analytical, and documentation skills with the ability to work independently.
• Fluency in Polish and English, written and spoken.

Culture & Benefits

• High-performing, ambitious, collaborative, and fun working culture.
• Private medical care.
• Sports package and life insurance.
• Flexible working hours.
• Employee-led workshops and office perks.
• Permanent employment contract available.