HR & Office Operations Specialist

TL;DR

HR & Office Operations Specialist (HR Operations): Managing the full employment and B2B lifecycle and office operations for the Polish branch with an accent on compliance with Polish labour law and financial coordination. Focus on optimizing onboarding processes, managing vendor relationships, and overseeing administrative budgets.

Location: Hybrid (Krakow, Poland)

Company

hirify.global is a professional services and software development company.

What you will do

• Manage the full employment and B2B lifecycle documentation, including onboarding, contracts, and terminations.
• Review and sign business contracts, official correspondence, and copyright cost reports.
• Oversee invoice verification and approval via the KSeF system and track the local administrative budget.
• Coordinate relationships with local vendors and administer employee benefit programmes (Health, Sport, Life Insurance).
• Manage daily workplace logistics, including office supplies, catering, and maintenance.
• Organize local events, celebrations, and employee care initiatives to support company culture.

Requirements

• Practical experience in HR administration or office operations within Poland.
• Strong working knowledge of Polish labour law and B2B contract structures.
• Experience handling invoices and administrative expenses, ideally using KSeF.
• Fluency in both Lithuanian and English (written and spoken).
• Ability to work independently and manage multiple areas of responsibility.

Culture & Benefits

• High-performing, ambitious, and collaborative work environment.
• Private medical care and sports package.
• Life insurance.
• Flexible working hours.
• Employee-led workshops and various office perks.