Executive Assistant

TL;DR

Executive Assistant (Administration): Providing high-level administrative support to the SVP of US Supply & Operations and their leadership team with an accent on complex calendar management and cross-functional coordination. Focus on independently solving problems under pressure, managing travel/expenses, and ensuring professional communication across global leadership levels.

Location: Hybrid: Must be based in White Plains, NY (regular office attendance at least 3 days per week)

Salary: $62,000 – $90,000 USD

Company

A leading global food & beverage company dedicated to bringing health through food to as many people as possible.

What you will do

• Provide high-level executive assistance to the SVP of US S&OP, Performance & Transformation, and Fulfillment & Customer Collaboration.
• Manage demanding calendars across multiple time zones with minimal oversight.
• Coordinate complex travel and expense reporting using Concur.
• Organize internal team events, off-sites, and operational reviews, including catering and room arrangements.
• Develop PowerPoint presentations for critical meetings and Town Halls.
• Maintain strict confidentiality and information security when handling sensitive leadership data.

Requirements

• Minimum 4 years of relevant experience supporting multiple senior leaders.
• Associate degree (preferred).
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience using CoPilot AI and/or other AI tools.
• Strong emotional intelligence and professional verbal/written communication skills.
• Ability to work in a hybrid model based in White Plains, NY.

Nice to have

• Experience using Microsoft Teams.
• Knowledge of SAP, Concur, and OneBuy.

Culture & Benefits

• Comprehensive health benefits: Medical, Dental, and Vision with an 80/20 cost-sharing model.
• Financial security through a 401(k) plan and performance-based bonuses.
• Flexibility via hybrid work schedules and unlimited flexible time off.
• Family support including 18 weeks of parental bonding, fertility, surrogacy, and adoption benefits.
• Professional growth support through tuition reimbursement.