Administrative Assistant

TL;DR

Administrative Assistant: Supporting managers and engineering staff with administrative tasks, client billing, and record management with an accent on accuracy and customer service. Focus on maintaining databases, drafting reports, and ensuring compliance with internal systems in a professional services environment.

Location: Must be based in the Alexandria, VA office.

Salary: $22.00 - $25.00 per hour.

Company

A leading provider of critical testing, inspection, certification, and compliance services serving diverse markets including manufacturing, power generation, aerospace, and medical.

What you will do

• Support managers and engineering staff with daily administrative and client support needs.
• Generate reports and manage client billings.
• Maintain accurate records, files, and archive folders according to departmental standards.
• Manage computer software databases and assist with cost workups.
• Communicate professionally with clients and coordinate documentation across facilities.

Requirements

• Must be a U.S. Person (citizen, permanent resident, refugee, or asylee) due to ITAR export control regulations.
• High School Diploma, GED, or equivalent.
• 1-2 years of experience in administrative support.
• Proficiency in MS Office Suite, with high proficiency in Excel.
• Experience in A/P and A/R or strong understanding of billing and vendor payment methods.
• Excellent written and verbal communication skills.

Culture & Benefits

• Stable work environment in a company with over 50 years of history.
• Opportunity to work within a diverse set of large-scale industrial and technical markets.
• Equal Opportunity and Affirmative Action Employer committed to workplace diversity.