Executive Assistant

TL;DR

Executive Assistant: Providing high-level operational support to the CEO with an accent on complex calendar management, travel logistics, and stakeholder coordination. Focus on maintaining business continuity through proactive communication and leveraging deep knowledge of NYC to manage professional engagements and venues.

Location: Must be based in New York City

Salary: $60,000 – $70,000

Company

hirify.global is a patient-powered health data platform that empowers individuals to access and share their longitudinal health records to accelerate biopharma innovation.

What you will do

• Manage complex calendars for the CEO and leadership, resolving conflicts and proactively addressing scheduling issues.
• Coordinate all travel logistics, including flights, hotels, and ground transportation, with the ability to adapt to last-minute changes.
• Handle meeting and dinner coordination across NYC, selecting appropriate venues based on strong local knowledge.
• Maintain high responsiveness to requests outside standard business hours, including early mornings and evenings.
• Apply business context to prioritize competing requests and make informed decisions on the CEO's behalf.
• Act as a cultural ambassador and handle sensitive information with the highest level of discretion.

Requirements

• Must be based in New York City with deep familiarity with local restaurants, venues, and logistics.
• Proven experience as an Executive Assistant supporting a senior executive, preferably in a startup environment.
• Demonstrated willingness to be responsive outside traditional business hours, including early mornings and evenings.
• Strong organizational skills with experience managing complex, shifting calendars.
• Excellent judgment, discretion, and professional communication skills.
• Ability to operate in ambiguity and adapt quickly to shifting priorities.