Senior Executive Assistant (AI)

TL;DR

Senior Executive Assistant (Administration/AI): Supporting the Chief Operating Officer, GTM by driving operational excellence and acting as a strategic business partner across the global Go-to-Market organization with an accent on operational efficiency and executive alignment. Focus on leveraging AI tools to optimize workflows, managing complex global logistics, and ensuring strategic synchronization between senior leadership and cross-functional teams.

Location: Must be based in Miami, FL (preferred), Austin, TX, or within the Eastern Time Zone with flexibility for travel and in-person support.

Company

A leader in enterprise automation software committed to transforming how the world works through AI-powered automation.

What you will do

• Act as a strategic thought partner to the COO, GTM, making judgment calls and filtering priorities on their behalf.
• Represent the executive's voice and drive alignment across Sales, Marketing, Finance, and Product teams.
• Own high-visibility logistics, including leadership offsites, customer events, and global planning sessions.
• Leverage AI tools (ChatGPT, Claude, Copilot) to streamline scheduling, research, and operational workflows.
• Manage a complex global calendar and coordinate international travel with high attention to detail.
• Mentor the broader Executive Assistant community by sharing AI-enabled best practices and operational expertise.

Requirements

• 8–12+ years of experience supporting C-level or VP+ executives in a fast-paced global organization.
• Proven track record of acting as a strategic business partner rather than just a scheduler.
• Expertise in using AI tools to significantly improve personal and team productivity.
• Experience managing complex international schedules across multiple time zones.
• Based in Miami, FL, Austin, TX, or within the Eastern Time Zone.
• Exceptional judgment, discretion, and executive presence.

Culture & Benefits

• Environment focused on curiosity, generosity, and the transformative power of automation.
• Flexible work arrangements (hybrid/remote) depending on business needs.
• Inclusive workplace valuing diverse backgrounds, experiences, and ideas.
• Reasonable accommodations provided for candidates on request.