Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Providing high-touch operational and administrative support to senior leadership with an accent on complex calendar management, travel logistics, and in-office coordination. Focus on anticipating needs, managing shifting priorities in a fast-paced environment, and ensuring seamless execution of daily operations.

Location: Must be based in New York and available to work on-site

Company

A research lab dedicated to making intelligence open and accessible by building foundational AI models.

What you will do

• Manage complex, fast-moving calendars across multiple time zones while proactively protecting focus time.
• Coordinate end-to-end travel, including flights, logistics, and visa documentation.
• Handle real-time requests from leadership and visiting stakeholders.
• Maintain an organized office environment and support daily operational needs.
• Manage personal logistics, errands, and ad hoc administrative tasks.
• Process expenses and support workflows using modern productivity tools.

Requirements

• Must be based in New York and available to work on-site.
• Significant experience supporting C-suite leadership or founders in high-demand environments.
• Exceptional calendar management skills with the ability to handle shifting priorities.
• Strong judgment and discretion when handling confidential information.
• Proficiency with Google Workspace, Slack, and modern productivity tools.
• Ability to operate with minimal oversight and stay calm under pressure.

Nice to have

• Experience with Ramp and AI-enabled productivity tools.

Culture & Benefits

• Top-tier compensation including salary and equity.
• Comprehensive medical, dental, vision, and life insurance.
• Daily catered lunch and dinner in the office.
• 22 weeks of paid parental leave for all parents.
• Unlimited paid time off in the U.S.
• Regular team off-sites and celebrations.