Graduate Programs Assistant

TL;DR

Graduate Programs Assistant (Academic Administration): Providing comprehensive administrative and operational support for graduate programming and research-based trainees with an accent on student records, admissions coordination, and academic progression. Focus on maintaining accurate data, facilitating student engagement, and ensuring operational efficiency within the Faculty of Management.

Location: Must be based in Kelowna, BC, Canada

Salary: $4,695.00 - $5,385.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global centre for research and teaching, consistently ranked among the top public universities in the world.

What you will do

• Provide administrative support to graduate students regarding admissions, registration, and degree requirements.
• Coordinate admissions processes and assist with administrative tasks for research-based graduate trainees.
• Manage student records, track academic milestones, and maintain databases in accordance with university policies.
• Support program-related events, including orientation, recruitment, and convocation.
• Liaise with university service units to manage classroom technology and operational requirements.
• Assist with website content updates and the preparation of graduate-related reports and data requests.

Requirements

• Undergraduate degree in a related field with over two years of relevant experience.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe products.
• Demonstrated ability to manage data across proprietary software platforms.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent customer service and interpersonal communication skills.
• Ability to handle sensitive and confidential information with tact and discretion.

Culture & Benefits

• Commitment to employment equity, diversity, and inclusion.
• Opportunity to work in a collaborative academic environment.
• Support for professional development and career growth within the university.
• Engagement with a diverse community of faculty, staff, and students.