Executive Assistant

TL;DR

Executive Assistant (Administration): Providing high-level operational support to three members of the Senior Leadership Team with an accent on calendar management, communication triaging, and logistics. Focus on streamlining executive workflows, coordinating complex travel, and managing stakeholder relations to ensure leadership focus on strategic priorities.

Location: Hybrid (3 days in office in Toronto, ON)

Company

hirify.global is a coaching platform dedicated to making world-class coaching accessible to everyone to improve happiness and productivity in the workplace.

What you will do

• Manage complex and changing calendars across multiple time zones for three SLT members.
• Coordinate meetings and appointments, including agendas, briefing materials, and follow-up actions.
• Monitor and triage executive inboxes to maintain timely communication with internal and external stakeholders.
• Act as the first point of contact for stakeholders, handling queries with professionalism and discretion.
• Arrange end-to-end travel, accommodation, and detailed itineraries.
• Support basic finance administration, expense tracking, and coordinate team events or offsites.

Requirements

• 2+ years of experience as an Executive Assistant or in a senior administrative support role.
• Must be based in Toronto, ON for a hybrid work arrangement (3 days in office).
• Experience supporting multiple executives simultaneously.
• Strong organizational and time-management skills with the ability to prioritize conflicting demands.
• Proficiency in MS Office tools (Outlook, PowerPoint, Excel).
• High level of discretion and a proactive approach to problem-solving.

Culture & Benefits

• Access to a world-class personal coach for professional and personal growth.
• Coaching benefits extended to friends and family.
• Dedicated charity days to support personal causes.
• Learning budget to fuel professional curiosity and development.
• Weekly wellbeing hour dedicated to reflection and reset.
• Dog-friendly, inclusive, and collaborative office environment.