Executive Assistant

TL;DR

Executive Assistant: Providing high-trust executive, operational, and governance support to senior leaders with an accent on complex calendar and priority management, governance/compliance workflows, and executive communications. Focus on driving efficiency across tools and internal workflows while coordinating cross-functional operations and in-office logistics.

Location: Toronto, Ontario (Hybrid; in-office attendance required minimum twice per week)

Company

hirify.global is an audience measurement and data company.

What you will do

• Support the Chief Growth Officer (CGO), Chief Research & Operations Officer (CROO), and leadership team with complex calendar management, prioritization, and proactive scheduling optimization.
• Coordinate executive meetings and leadership forums, including agendas, briefing materials, and follow-ups; prepare meeting notes, action items, and executive summaries.
• Manage governance and workflow support, including DocuSign routing, approval tracking, documentation integrity, and audit-ready documentation across Confluence, SharePoint, and Monday.com.
• Coordinate onboarding/offboarding governance alignment with People & Culture and IT; support internal initiatives and corporate event planning.
• Handle executive-level financial and operational support such as expense tracking, credit card reconciliation, invoice submissions, purchase order processing, and budget tracking.
• Oversee office operations coordination (supplies, vendors, facilities requests, meeting/event logistics) and support executive communications/presentation materials.

Requirements

• College diploma required; Bachelor’s degree preferred.
• 3–6 years of experience in executive support, operations coordination, or senior administrative roles.
• Experience supporting senior leadership (VP level).
• Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• In-office attendance required minimum twice per week in Toronto (with additional presence as needed based on executive priorities and business needs).

Culture & Benefits

• Competitive salary and benefits package including Health, Dental, Vision, and a Personal Spending Account (employer paid premiums).
• Flexible work location: on-site offices in Toronto and Montreal, plus remote work from home and hybrid as required per role.
• Continuous learning and development via Percipio (Learning Management System).
• Leadership training offerings for new and emerging leaders.
• Perkopolis discounts program and additional employee programs (e.g., MentorMe).