Office Manager

TL;DR

Office Manager: Day-to-day management of the Montreal office and employee experience programs with an accent on office operations, vendor and facilities coordination, and hospitality for visitors and candidates. Focus on maintaining workplace standards, supporting onboarding and workplace communications, and ensuring health, safety, and security initiatives.

Location: Montreal, Canada (onsite, minimum 4 days/week)

Company

hirify.global is a global media and entertainment company creating and distributing film, television, streaming, and theme park experiences.

What you will do

• Oversee daily office operations to keep the workplace welcoming, organized, and productive.
• Act as the primary point of contact for office-related questions and employee support.
• Coordinate maintenance requests and liaise with building management, facilities teams, and service providers.
• Manage office supplies, equipment, inventory, and ordering; coordinate catering, meeting logistics, and hospitality.
• Support employee engagement activities, celebrations, recognition programs, and social events; assist with new hire onboarding and workspace preparation.
• Manage vendor relationships, support invoice processing and purchase requests, and help maintain workplace health, safety, and security standards.

Requirements

• 3+ years of experience in office management, administrative management, workplace services, executive support, or a related role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Experience managing vendors, office services, and workplace logistics.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Onsite in Montreal: must be able to work in the Montreal office at least 4 days per week.
• Bilingual: fluent written and verbal French and English to support employees and visitors in Quebec, across Canada, and within the United States.

Culture & Benefits

• Equal employment opportunity and inclusive workplace culture.
• In-person interview may be required as part of the selection process.
• Support available for candidates with disabilities during the application and recruitment process.